HR Coordinator
The Human Resources Coordinator will be responsible for supporting the development and execution of our human resources (HR) functions and employee engagement strategies. The primary responsibilities of this role will involve performing a variety of HR support functions, including but not limited to recruitment, applicant tracking and reporting, onboarding and orientation of non-exempt staff, employee, payroll and benefits processing, onboarding and offboarding and shaping organizational culture. And working directly and collaboratively with the Director of Human Resources, HR Generalist and Recruiter regarding all HR endeavors.
Administrative
- Support the HR department during Open Enrollment to include scheduling employee meetings, programs, assisting employees with enrollment, enrollment tracking, and general customer service.
- Manage and complete unemployment requests, employment verifications, department invoices and billing for all testing, benefits, and background checks.
- Support HR leadership in educating employees on and enforcing organization policies.
- Foster positive employee relations and work in collaboration with HR leadership to solve any employee issues that surface or are brought to your attention.
- Maintain and archive personnel files, coordinate data and provide reports.
- Ensure records and files are accurate in accordance with laws, regulations.
- Coordinate and oversee employee engagement initiatives such as employee anniversaries, birthdays, and other employee activities.
- Complete employment reports and track employee information in HRIS system.
- Liaise with Payroll to resolve employee issues.
Recruitment and Staffing
- Assist and support the Recruiter with recruitment for exempt and Non-Exempt positions to include postings, sourcing candidates, prescreening and management of the onboarding process to include reference/background checks and offers.
- Review resumes and screen applicants to determine if a good fit for the organization.
- Track and manage candidate flow process in UKG system.
- Prepare employment packages and orientation materials.
- Manage, coordinate and administer new hire onboarding process; includes managing new hire paperwork and overseeing background screenings, reference checks and drug testing.
- Notify team and management of new hire, transfer, and terminations.
- Assist with processing of terminations.
HRIS Administration
- UKG Administration, which includes inputting all new hires, changes, terminations, and other personnel changes into UKG system; Generate routine reports as required.
- Enter data into UKG system and assist with all HR department reporting, including tracking, and recording performance evaluations.
Education and Experience
- Minimum of an Associate's Degree required; Bachelor's degree in Human Resources or Business Administration preferred.
- A minimum of 5 years' professional experience working in a similar role
- Strong proficiency working in Outlook, Word, and Excel, required
- Experience working in UKG formerly Ulti-pro, preferred or other HRIS systems
- Knowledge of general HR practices
- Excellent oral and written communication skills, essential.
- Superior time management and organizational skills, required.
- Ability to maintain highly confidential information, a must.
- Ability to work collaboratively and independently in a fast-paced environment, required.
- Exceptional attention to detail, critical.