Office Associate III
Prince George's Community College
Largo, MD
Full-time
Administration / Clerical
Posted on June 7, 2023
Job Vacancy Announcement
Position Information
Position Title
Office Associate III
Position Type
Staff
Department
ENGLISH
FLSA
Non-Exempt
Union/Non Union
Non Union
Full Time or Part Time
Part Time
Grade
6
Salary Range
Hiring Salary Range
$17.69-$19.46/hourly
Fixed Term/Tenure Track (Faculty Only)
Regular or Temporary
Regular
Job Description Summary
Under supervision, performs general clerical/office activities to assist the department in administering programs and services offered to the community. Incumbents interact with the general public by providing information and assistance as it relates to the department's activities/services, rules and regulations. Incumbents follow general instruction from a supervisor when handling new situations, problems or deviations from established work procedures is required. Incumbents are required less frequently and within a more limited degree of latitude to determine the best way to perform required duties.
Minimum Qualifications
EDUCATION AND EXPERIENCE
High school diploma and two to three years of related experience or required course work/certification.
KNOWLEDGE, SKILLS AND ABILITIES
CRITERIA: The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.
ESSENTIAL TASKS
PHYSICAL REQUIREMENTS
Yes
Is the incumbent responsible for working with minor children or directly engaging with minor children on campus?
No
Posting Detail Information
Posting Number
PGCC188311/12
Open Date
06/06/2023
Close Date
06/30/2023
Open Until Filled
No
Background Check Statement
Prince George's Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.
Special Instructions to Applicants
Effective August 8, 2022, Prince George's Community College's current vaccine mandate will expire for students, faculty, and staff. Select exceptions may apply. Face coverings will be voluntary campus-wide, including in classrooms and instructional spaces. Although the College will no longer require new employees and students to be vaccinated as a condition of employment or instruction based on current public health conditions, COVID-19 vaccines and boosters are strongly recommended.
Application Status; you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Position Title
Office Associate III
Position Type
Staff
Department
ENGLISH
FLSA
Non-Exempt
Union/Non Union
Non Union
Full Time or Part Time
Part Time
Grade
6
Salary Range
Hiring Salary Range
$17.69-$19.46/hourly
Fixed Term/Tenure Track (Faculty Only)
Regular or Temporary
Regular
Job Description Summary
Under supervision, performs general clerical/office activities to assist the department in administering programs and services offered to the community. Incumbents interact with the general public by providing information and assistance as it relates to the department's activities/services, rules and regulations. Incumbents follow general instruction from a supervisor when handling new situations, problems or deviations from established work procedures is required. Incumbents are required less frequently and within a more limited degree of latitude to determine the best way to perform required duties.
Minimum Qualifications
EDUCATION AND EXPERIENCE
High school diploma and two to three years of related experience or required course work/certification.
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of general clerical/office practices and procedures including basic office workflow procedures
- Knowledge of data processing methods, information storage and retrieval techniques
- Skills in clerical/office functions such as typing/data entry, filing, answering telephones
- Skills in the operation of basic office equipment and machines, computer terminal, typewriter, copy machines, adding machines, etc.
- Skills in basic mathematical computations
- Skills in the use of computer hardware and applicable computer software
- Skills in communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
CRITERIA: The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.
ESSENTIAL TASKS
- Creates and maintains the English or ESL Grid, an Excel spreadsheet containing all English or ESL classes (including days, times, and modalities) for each term. Updates and revises regularly.
- Processes forms, application and other documents by reviewing completed forms for completeness, verifying information, performing necessary calculation, coding and entering data into computer system.
- Greets visitors and answers phones; directs person(s) to the appropriate personnel and/or takes messages. Provides standard information regarding department procedures, policies, services, etc. upon request.
- Provides customer services by providing forms/applications and answering routine questions regarding departmental programs and services.
- Performs general clerical/administrative support functions. Composes and/or types letters, forms, memoranda, and reports from abbreviated notes, tapes, and records; transcribes and/or takes minutes of routine meetings; copies materials; maintains filing system; sorts and distributes mail.
- POSTS official notification of class cancellations as needed and advises academic coordinator and chair of faculty absences.
- Tracks and monitors office supply inventory and arranges for replenishment of items as necessary.
- Assists in monitoring the department/work unit budget by compiling data, entering information into proper amount and generating reports for supervisor's review. Prepares purchase orders ensuring appropriate account numbers are used and submits for supervisor's signature.
- Gathers, compiles data from several sources; compares information to verify accuracy and prepares informational and/or statistical reports according to established procedures.
- May be required to receive and relay incoming calls requesting assistance of departmental personnel and to track and record their activities.
- Performs related work as required.
PHYSICAL REQUIREMENTS
- Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls.
- Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.
- Must be able to work Monday thru Friday, 8:30 a.m. – 4:30 p.m.
- Ability to communicate effectively in spoken and written standard English.
- As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
- A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview.
Yes
Is the incumbent responsible for working with minor children or directly engaging with minor children on campus?
No
Posting Detail Information
Posting Number
PGCC188311/12
Open Date
06/06/2023
Close Date
06/30/2023
Open Until Filled
No
Background Check Statement
Prince George's Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.
Special Instructions to Applicants
Effective August 8, 2022, Prince George's Community College's current vaccine mandate will expire for students, faculty, and staff. Select exceptions may apply. Face coverings will be voluntary campus-wide, including in classrooms and instructional spaces. Although the College will no longer require new employees and students to be vaccinated as a condition of employment or instruction based on current public health conditions, COVID-19 vaccines and boosters are strongly recommended.
Application Status; you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do have two to three years related experience or required course work/certification?
- Yes
- No
- * Please be advised that as required by the 1986 Immigration Act, candidates must be prepared to present acceptable documentation showing identity and that you are a U.S. Citizen or an alien who is authorized to work. It is the college's policy that PGCC does not provide sponsorship for prospective employees. Are you seeking sponsorship?
- Yes
- No
- * How did you hear about this employment opportunity?
- HERC
- HigherEd Jobs
- Hispanic Outlook
- Indeed
- Personal Referral
- PGCC Website
- Social Media (LinkedIn, Twitter, Facebook)
- The Chronicle of Higher Ed
- The Washington Post
- Other: Please indicate below
- Educause
- How did you hear about this employment opportunity? If you selected 'Other' please indicate source:
(Open Ended Question)
Required Documents
- Resume
- Cover Letter
- Letter of Recommendation 1